Membership Criteria and Applications

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NCVOAD membership is open to organizations that are currently active in disaster relief, have a history of demonstrated disaster experience, and have policies for committing resources to meet the needs of people affected by disaster, without discrimination as to race, creed, gender, or age.

  • Membership Eligibility:

An organization that in North Carolina (1) is currently active in disaster relief, and/or (2) has a history of demonstrated disaster experience, and/or (3) has an interest in preparation and planning for disaster response is eligible for membership in NCVOAD, so long as the organization has policies for assisting survivors, without discrimination as to race, creed, gender, or age. 

  • Voting Members:

Voting members are tax-exempt organizations who have a continuing permanent presence in the State of North Carolina and who contribute to disaster relief efforts in North Carolina, especially through volunteer contributions (local or regional VOADs included). For the purposes of these By-Laws, tax-exempt organizations are those who have been granted tax-exempt status with the Internal Revenue Service or those who are not required to apply for tax-exempt status (e.g. churches).
 

  • Associate Member:

Tax-exempt organizations, as defined and recognized by the Internal Revenue Service (or who are not required to apply for tax-exempt status), who do not have a continuing permanent presence in the State over the last three years but have been operational in the State during Disaster Emergencies and/or Long Term Recovery and/or have an interest in disaster preparation, response or recovery in North Carolina or,

Elements of local, state, or federal government who support or facilitate the work of agencies active in disasters or whose mission is disaster relief.
 

  • Partner:

Partners are those private companies or corporations who have demonstrated a commitment to encouraging and strengthening the capacity of NCVOAD Members in their initial response and support for long term recovery.
 

  • Research Affiliates:

Research Affiliates are representatives of governmental entities, universities or other entities conducting research that provide support and advice to the work of NCVOAD.  Research Affiliates are encouraged to be a part of the work of NCVOAD but may not chair NCVOAD Committees. 

 

  • Membership Requirements and Opportunities:

The Board will set and administer a policy for recording and tracking attendance at quarterly meetings.

  • Voting Member:

Organizations with an active Voting Membership are required to attend a minimum of two (2) Quarterly Membership meetings of NCVOAD each year, with attendance permitted in person or via conference call. A representative will have the opportunity to submit or present a report on behalf of the Voting Member Organization to update the general membership on the activities of the organization.  Voting Members are strongly encouraged to have a representative participate actively on at least one (1) committee or task force of NCVOAD as established by the Board of Directors.

  • Associate Member:

Organizations with an active Associate Membership are welcome, but not required, to attend Quarterly Membership Meetings in person or via conference call.  If attending, Associate Members are welcome to present or submit a report on behalf of their organization.  Associate Members may serve on committees or task forces with the approval of the Board of Directors. 
 

  • Partner:

Organizations with an active Partner membership are welcome, but not required, to attend Quarterly General Membership Meetings in person or via conference call.  If attending, Partner organization representatives may share an update or announcement with the general membership.  Partners may serve on committees or task forces with the approval of the Board of Directors. Partners would be encouraged to share information on best practices, innovations in disaster response and long-term recovery.  Partners would be expected to support the work of NCVOAD with access to discounts, donated goods, or organized volunteer efforts to support the work of the membership.  Partners would also support the work of NCVOAD with significant contribution to the ongoing work and training of NCVOAD and its members.
 

  • Research Affiliates

Active Research Affiliates are welcome, but not required, to attend Quarterly General Membership Meetings in person or via conference call. Research Affiliates are not eligible for positions on the Board of Directors and may not serve on committees or task forces. 

 

  • Conditions of membership

All member organizations must meet the requirements of their respective membership categories, support the purpose and objectives of NCVOAD, and participate in NCVOAD activities.

  • Application for membership:

Organizations seeking NCVOAD membership must submit a completed current NCVOAD Membership Application document or form, available on the corporation’s website or upon request to the President of NCVOAD and must include the recommendation of two (2) current NCVOAD members in good standing.

Prospective Research Affiliates shall apply for membership via a letter to the Board of Directors outlining the expertise and research interest they bring and how this will support the work of NCVOAD and its membership.

Membership applications will be reviewed at least quarterly by the Board of Directors. 

  • Membership Costs:

To maintain active membership, an approved organization must pay annual dues according to a fee scale established and approved by the Board of Directors. The NCVOAD Treasurer will send out membership renewal notices annually; members wishing to maintain their membership in good standing will have 60 days to submit the payment to renew their membership for another year.

Current $100 for Voting and Associate Members & $500 for Partner organizations 

  • Membership Adjustment

If an organization no longer meets the Conditions of Membership articulated in above, the membership status of that organization may be adjusted or terminated at the discretion of the Board of Directors. The Board of Directors will provide written notice of adjustment or termination of membership to the contact person on record for an organization and provide information on the appeal process.

 

If a member organization wishes to adjust or terminate its own membership status, it should submit a written notification to the Board of Directors.

 

 

 

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2020 NCVOAD Membership Application.pdf147.59 KB